Printer Problem With Windows 10

Printer Problem With Windows 10

If you are reading this in 2021 or beyond, then there is a good chance that you or someone close to you, owns a printer. There is no denying the hard fact that the pandemic has forced our hands. In some ways to do things that most of us didn’t want to, or didn’t think we could. While printers had a great demand in the market, the sales grew pretty high in 2020 with $42.35 Billion in revenue. Though we are not here to discuss those statistics, we will address a few things. What we will discuss here is the printer problem with Windows 10 devices.

Like mentioned earlier, the pandemic brought a completely new lifestyle for the majority of the world. All those who were working from the office now worked from the comfort of their homes. I know it was fun, but not everyone had the right resources for their work. Every office and school has a printer for their basic print and scan requirements. Though not every house had that. This was the reason printer sales went up during 2020.

Now, most houses have printers, or at least people have access to one from someone they know. Since parents and kids were stuck at home they needed this device for work and school assignments. Having a printer is handy, but every technology brings some troubles with it. Since not everyone is an expert at handling machines, we are here to help with that.

Printer Problem With Windows 10

Well, this shouldn’t be surprising because printers are not the devices that are well-known for being bug-free machines. At the same time, it isn’t something that is concerning. All kinds of printers have a driver tool that is helpful when a user encounters any issues. Even though the drivers help in that regard, they cannot be solely relied on. Since a printer problem with Windows 10 cannot be handled by mere troubleshooting with the tool, you have to look for other ways.

While we are going to discuss a printer problem with Windows 10 in detail, let us talk about a few other things. Pretty basic things and everyone who owns a printer should know. For example, let’s say you bought a new printer but do not know how to add it to your Windows 10 device. That’s going to be embarrassing.

So before we jump right into the Windows 10 printer problems, let’s take a beat and discuss these basic things first. Remember that every printer has its setup options, though connecting to a Windows 10 device is the same.

Learn How to Change Text Size in Windows 10 here.

How to Add Printer in Windows 10?

Printer Problem With Windows 10

Since this isn’t the 90s, you can add a printer to Windows 10 with either a wired cable or wireless options. Here, I’m going to list out a few simple steps that are universal for connecting a printer to a Windows 10 device.

With USB Cable

  1. First, let us get over with the wired connection procedure.
  2. Turn off the PC and printer before you plug in any cables.
  3. Now, insert the printer cable into the PCs USB port.
  4. Turn on your printer and PC. Your PC should detect the newly added device.
  5. In case it doesn’t, then go to “Add printer and scanner” menu from the Windows Start menu.
  6. Click the “Add printer and scanner”, and your device will look for any connected printers.
  7. Using this, add the printer to your Windows 10 PC.

This is a really simple method for connecting a printer using a USB cable. Also, remember to install the appropriate drivers for your printer. In case you are looking for some HP drivers then take a look at drivers for devices like HP Envy Photo 6255, HP Office jet Pro 8630, or HP Envy 7855. When it comes to adding it with a wireless connection, check out the next section.

With Network Connection

Almost every printer now comes with multiple a few wireless options. So why not make use of those features for a better printer experience.

  1. For the wireless connection to work, both the printer and PC should be connected to a same network.
  2. So turn on your Wi-Fi and connect the devices to a same network.
  3. With that out of the way, go to the Start menu and search for “Add a printer and scanner” option.
  4. In there, hit the same option that is seen at the top.
  5. This will scan your PC to find any available device on the same network.
  6. When it is found, click the add option next to your printer name.
  7. That’s it, the printer is now added to your Windows 10 device.
  8. In case things don’t go as planned, by that I mean if the device is not found. For such scenarios, click the “The printer that I want isn’t listed” option.
  9. With that, you will see a few instructions that will help you detect and add your printer to Windows 10 device.

The same connection can be made using the Bluetooth option if it is available in the printer. Now there are few other things you should probably know, like how to remove a printer or make it go offline/online.

How to Make Printer Go Offline/online?

  1. This is really simple, actually. Go back to the “Add a printer or scanner” option.
  2. There you will see your connected printer. Click to see other options.
  3. To remove the device, hit the remove device option. In case you just want to make it offline, hit the “Open queue” option.
  4. On the new tab, click the printer option and select the “Use printer offline” option.
  5. This turns your printer offline. To get it back online, use the same options.

All the above tutorials will help you with the current printer in the market. In case you are using an old model then try checking out its user manual. All the current generation of printers support wireless features along with many advanced options for scanning and printing. Some printers like HP, and Brother also offer ink replacement options with their subscriptions.

With all the basics covered, let’s get back to the printer problem with Windows 10.

Common Printer Problem With Windows 10

Even though new models are being released every year with updated features and functionality, almost every printer has certain issues. While some of them can be fixed with new updates for the device, others require a bit of work. So here we bring you a common printer problem with Windows 10 and how to fix it.

The Slow Printer

This is something almost every printer user has experienced at least once. Printers that are powerhouses or high-end devices may not have this kind of problem, others on the lower to middle part of the spectrum do face this kind of printing problem in Windows 10.

On the bright side, the solution for this is really simple. Doing things like using the draft mode, leaving out the duplexer option, or trying a different cable if one is using the USB connection. These are a few things that can speed up the printer. Also, updating the printer drivers and software can be of great help.

If you ever face connection issues on Windows 10, the best way to fix it is by resetting it. Here’s how you do: Windows 10 Network Reset

The One With the Paper Jam

A user can not just escape this issue, as it is one of the common Windows 10 problems. The problem can be as simple as wrong paper alignment to just an actual jam in the printer. The best course of action for this kind of printer problem with Windows 10 is to check the device hardware.

Things to make sure

  1. There is literally nothing blocking the device, things like crumbled paper, or some dust.
  2. You are using the right kind of paper for the job. Not every paper is compatible for a particular kind of print.
  3. Are you overdoing it with the paper capacity? Do not use more than the recommended amount of paper in the tray.
  4. Also, check the pick up roller for any sort of jams.

Outdated Drivers?

Printer Problem With Windows 10

One should probably know by now that drivers for essential for every printer. Without them, there is no point in having a printer, even for a basic task. So make sure that the right kind of drivers are being installed. Every device model has its own set of drivers which is to be downloaded and installed.

Also, another important thing to note is that having these drivers is not enough. You have to constantly look for their updates. Since updates bring bug fixes and performance improvements, you must keep them updated.

The Print Quality Is Bad

Well, isn’t this frustrating? Sometimes even a good printer has its bad days, or does it? If one can notice a decline in the print output it doesn’t mean that it is time for the printer to spend the rest of its days in a dump yard. Often the decline in print quality could be a result of various elements.

A few reasons for this could be based on the type of printer that is being used. Usually, inkjet and laserjets provide decent outputs, but if they don’t then check the ink/toner. Sometimes the ink/toner may get dried up if it hasn’t been used for a long time. The issue could also be due to the draft mode. Though draft mode is good for speed, it compromises the output quality. So choose either one, not both.

Is Update the Culprit?

Updates for drivers are reliable, at least for the most part. The whole point of updating a device or its drivers is to get better functionality. Well, the result isn’t always in your favor though. Few new updates bring more bugs than they bring solutions. Meaning, instead of fixing an old issue, they bring forth new ones. So this printer problem with Windows 10 can be seen in every device that receives an update.

In such cases, the best thing that can be done is to revert the device to the time before the update(use the restore point for that), or one should just wait for a patch or fix for that bug. Some bugs don’t get fixed till the next update. So it is recommended to create a restore point before installing an update.

Is My Ink Cartridge Really Low?

Some printer companies like Epson and HP have a default message for users stating that the ink is low. When in fact, it isn’t. This could be a ploy to make you buy ink before it is even finished. Even though most users know this, they can’t print. Since the printer prevents from printing until they replace the ink.

Well, what if I tell you there is a way around that. Sometimes just taking out the cartridge and placing it back again can eliminate the error message. In some cases, even after replacing the cartridge you still see the error. It could be a processing error on the printer part as it isn’t able to recognize the new cartridge.

In such scenarios, manually update the cartridge counter on your printer. Do that by holding the eject button for a while, for some devices the button could be a cleaning option. You can also disable the error notification by going to the advanced settings from the printer configuration and tools menu.

Running a Printer Power Cycle Helps

This is a really simple solution and one that shows great results when there is a printer offline issue. Power cycling simply means removing every connection after turning off the printer and waiting for at least half a minute. Then plug back all the connections to the printer and turn it on. Your offline printer now is back online.

Default Printer Setup

It helps if the printer that is currently being used is a primary printer. In case the printer is not selected as the default printer then all it requires is a few settings changes. Go to “Printers & Scanners” from the Start menu to select the printer. Then click the “open queue” option shown under the printer, and select the “Set as default printer” option.

Also, select the “Offline printer” and “Pause Printing” options. This prevents the device from automatically assigning a default printer based on user history.

Apart from these, there are other issues concerning hardware that can also be fixed with some simple procedures like troubleshooting. If you want to know more, then check out this pcmag document on the most common printer problems. This should help with the printer problem with Windows 10.

Is There Any Help Apart From Troubleshooting?

Some people still do not know what a printer troubleshooter is, well, don’t be embarrassed. It’s just a simple tool integrated into every Windows 10 device that allows users to fix frequent issues on their own. That is without external help.

Other than that, there is the usual manual way where you can check every inch of printer and PC hardware to find any sort of irregularities. These irregularities may range from a simple missing connection to a faulty cable to the damaged hardware. In case of faulty equipment, you can just replace them. Few other things like running a power cycle, clearing the print queue, restarting both printer and PC should help.

If you want an explanation on how to do those things then take a look at this Microsoft support document. Apart from all these procedures, users can also opt for expert assistance from the printer support centers. Depending on the kind of printer brand you are using, contact their customer support operative and store to get help with various issues.

Almost every printer brand like HP, Canon, Brother, or Epson has service centers across the country, where experts assist users. You can contact them through their websites or portals. Also, the Microsoft Forum on Printer problem with Windows 10 should help too. Just search from the search bar.

How to Manage a Printer in Windows 10?

Printer Problem With Windows 10

For advanced users who like to have more customization options for their printer output should use the manage option. This is accessible from the Windows settings for printers.

  1. Go to Printer & Scanners from the Start menu. Select your printer from the list and then click manage.
  2. Then you will a bunch of other options for your printer.
  3. If we select the printing preferences option, a user can customize the output of print with options like print size/quality and pages per sheet.
  4. In case you select the printer properties, then it has multiple options in different tabs.
  5. Like selecting/adding drivers or choosing print priority options in the advanced tab. Also, a few other option in tabs like color Management.

Tips for Maintaining a Printer

Running maintenance is like a monthly check-up for a printer. users must run a maintenance check on their printer to improve its productivity and prolong its life. Every PC has its maintenance options for a printer, but even without those options, one can still run a check.

For example, clean the inner hardware to remove any dirt, lint, and leftover paper. Cleaning the paper rollers and cartridge is also a good practice that can prevent a printer problem with Windows 10. When it comes to installing drivers, always install the new version and make sure that it is the right one for your printer. Since every printer model has its drivers, not every driver is compatible with every device.

How Do Printers Work?

Just bought a new printer, and don’t know how to use it. Perhaps there is a printer but Windows 10 can’t print with it. Printers work only once they are set up with the appropriate connections to the Windows 10 device. Without that, notice that Windows 10 not printing your documents.

First, set up the printer with a USB or wireless connection with the PC. Then install the appropriate drivers. When that is done, the printer is ready to use. Depending on the kind of printer, it could be an Inkjet or LaserJet printer, and both work differently.

With Inkjet Printers, tiny ink droplets are dropped on paper to form an image or text. These ink droplets are dropped from the printhead after they are heated to a certain temperature. When it comes to LaserJet printers, the main difference is that it uses toner instead of ink. Toner is more like fine solid particles dropped on paper with great precision to form an image/text. LaserJet also forms image/text by printing tiny drops of these toner particles.

How to Choose a Good Printer?

To buy a printer make a list of requirements you need from it and buy it based on where you want to use it. Things like print speed, quality, resolution, capacity are important factors to consider. After that, choose the printer based on its employment location. For example, an office with large print requirements requires a Laserjet printer.

In case, the printer is for photos and you won’t use it much then Inkjets are the best option. Take a look at this Printer Article for a better idea.

Fix audio issues on Windows 10 with this: Windows 10 Audio Not Working


Every piece of information provided in this will help in one way or another with printer problems with Windows 10. We have covered the common Windows 10 print problems along with the printer troubleshooter option that can fix those issues. In case there is still a printer problem with Windows 10 then check out the Microsoft support documents and forums to find appropriate solutions.

Frequently Asked Questions(FAQs)

Does Windows 10 Troubleshooter fix printer problems?

Yes, most of the usual errors and bugs of a printer can be fixed with a simple troubleshoot from Windows 10.

Why is my printer offline?

There could be several reasons for an offline printer. Though it can be fixed with some tricks like turning the PC and Printer on/off, power cycling the printer, clearing the queue or removing and adding the printer from Windows 10 settings.

Why can’t my Windows 10 not print?

This doesn’t necessarily have to be a problem with Windows 10, but troubleshooting can help you fix this. Updating the drivers is also an option among many others.

What are some common printer problems in Windows 10?

Paper jam error, printer offline, stuck in the queue, bugs with new drivers are some of the issues that you face with the printer while using it in Windows 10.

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